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The Open University of Mauritius (OUM) was established on 12 July 2012 according to the Open University of Mauritius ACT 2010. The Mauritius College of the Air, which established in 1971 integrated with the Open University of Mauritius in July 2012. The University aims to educate those people who are unable to attend regular classes due to several reasons such as job, time etc. With flexible study options, its prospective learners can study from home, work, or anywhere in the world, at a time that suits them and their lifestyle. OUM stays connected with its students through induction and tutorial sessions where learners meet tutors.
The OUM collaborated with VertexPlus to automate and centralize their HR, Accounts and LMS processes, through which they could:
Simplify their processes
Get one stop solution for all business processes
Create central data repository
Automate HRMS, Accounting and LMS
Facilitate and promote digitization etc
OUM has multiple divisions that are further divided into departments. Like every other organization, it also has substantial workflow and
transactions that are inter-related and dependent to be handled on daily basis. Earlier, they were using multiple
independent applications accompanied by manual Efforts to manage their workflow. Lack of integration
and activity sync caused them the following Challenges:-
No integration between the
processes and applications being used
No centralized
place for database
Time consuming
co-ordination
Delay in
decision-making
No
automation
Inaccurate and time taking
monitoring
Tedious and monotonous proces
due to manual efforts
The solution provided by VertexPlus really proved instrumental in bringing success to OUM. VertexPlus implemented a web-based University Management Application that effectively addressed all of their needs. It automated and supplied the workflow of HR, Accounting and LMS departments. So, now they have:
User based authorization i.e. only authorized users can access the University’s confidential data
Common platform for a range of activities
Relational Database Management System for quick and effective processing of inter-department tasks
Decreased manual efforts to the very extent through process automation
Compliance based HR, Accounting and LMS
Process oriented flow
Dash-board for quick reporting
Provision for scalability considering the University’s growth
Following implementation, OUM experienced transparency in the entire system. It has been a holistic and fruitful change for the University. Process automation diverted unrequired efforts in other productive activities and priorities. It increased the operational effciency by cent percent. This one - of-a-kind implementation of integrated applications on an online server of Open University really proved miraclulous in the area of University Management Application.
Incredible transparency in processes resulted in quick responses
Optimization of resources increased the productivity
Consistency in operations strengthened the decision-making
03Easy access to data due to
common data repository
Redundant process elimination increased unambiguity
Real-time data led to fast decision making
Established quick co-ordination between departments
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